Regulation

ART. 1 – PURPOSE

1.1. This Regulation is annexed to the Statute of the Italian Association of Aesthetic Medicine (AMEI) and aims to define the conduct and procedures of members and corporate bodies.

1.2. It may be amended, when deemed necessary, by specific resolutions of the Board of Directors. Members shall be informed of any changes to the Regulation.

Any amendments to the Regulation shall be considered fully included and accepted after 30 days from notification, as compliance with the Statute and this Regulation is a necessary condition to maintain AMEI membership status. Any member who does not wish to accept the amendments may notify the National Secretariat and withdraw their membership.

ART. 2 – DUTIES OF MEMBERS

2.1. It is the duty of each member to accept and comply with the Statute and this Regulation.

2.2. Membership in other Associations is permitted and compatible with AMEI membership status, provided that such associations do not operate in contrast with AMEI’s objectives and purposes.


Each member’s activities must comply with AMEI’s professional policy guidelines.

2.3. Members undertake, under penalty of loss of membership, to fully comply with the laws of the State and the applicable regulations governing their professional activities (EU Regulations, provisions and regulations issued by Public Authorities and Regulatory Bodies, etc.), with particular reference to the legislation on personal data protection.

It is an integral part of members’ duties to maintain a constant and continuous activity of training and professional updating in Aesthetic Medicine, according to a program aimed at maintaining membership qualification. To maintain their membership status, each member must, every 10 years, provide proof of continuous practice in Aesthetic Medicine by submitting:

• Certificate of attendance at at least five Aesthetic Medicine congresses;
• Certification of having obtained the mandatory Continuing Medical Education (ECM) credits, at least one-third of which must have been earned from events related to Aesthetic Medicine.

Members are also required to:

• Operate in accordance with the resolutions of the Assembly and governing bodies;
• Promote AMEI’s image;
• Disseminate the Association’s initiatives; Actively participate in its activities; Encourage the enrollment of new members.

2.4. AMEI is inspired by the principles of promoting and practicing good Medicine, sharing scientific and professionally relevant information, and fostering unity and respect among colleagues in pursuit of the common good — the protection of health. The Board of Directors may draft and propose to the Members’ Assembly an ethical code that members shall be required to respect.

Il Consiglio Direttivo potrà redigere e proporre all’approvazione dell’Assemblea dei Soci un codice etico che gli iscritti saranno tenuti a rispettare.

ART. 3 – MEMBERSHIP IN AMEI

3.1. Membership in AMEI is obtained by submitting an application signed by the applicant in accordance with Article 4 of the Statute. Applications may be submitted at any time during the year.

The Board of Directors evaluates the application for AMEI membership and, based also on the applicant’s professional résumé, approves or rejects the application. The decision of the Board of Directors is final and not subject to appeal. In case of rejection, the applicant will be notified and may not reapply for at least one year or until the reason for the refusal no longer applies.

In any case, AMEI shall retain a copy of the rejected application with the reasons for its refusal for one year.

3.2. To be admitted as a Member, the candidate must meet the requirements set forth in Article 4 of the Statute and must have read, understood, and accepted this Regulation and the AMEI Statute and the obligations arising therefrom.

ART. 4 – ANNUAL MEMBERSHIP FEES

4.1. The amount of the fee shall be determined by resolution of the Board of Directors.

Such resolution is taken during the last useful meeting of each calendar year (from January 1 to December 31) preceding the reference year.

4.2. Membership fees are divided into:

1. Ordinary membership fees: proposed annually by the National Board of Directors and managed directly by AMEI’s National Treasury, which shall issue the official receipt. The National Treasury will allocate the national fee into regional and provincial shares according to the percentage determined by the competent bodies.
2. Extraordinary membership fees: proposed and approved by the Board of Directors to meet specific extraordinary commitments for which ordinary fees are insufficient; managed directly by the National Treasury, which shall issue the official receipt.
   • Honorary Members are exempt from paying the membership fee.
   • Members are required to pay the full membership fee regardless of the date of registration during the year. Renewal fees must be paid by February 28 of each year.
   • Any member who fails to pay the annual fee shall be declared resigned by the Board of Directors after two written reminders have been sent and remained unanswered. Each reminder shall invite the member to regularize the payment within a period of no less than fifteen (15) days. Such notices shall be sent by registered mail with acknowledgment of receipt or by certified electronic mail (PEC).

In case of non-payment, on March 1 of each year, the Secretariat shall send the first reminder. If non-payment persists, a second reminder shall be sent one month later. If the fee remains unpaid, the member shall be excluded from the Association fifteen days after the second reminder.

A member may be readmitted to AMEI at any time, subject to payment of all outstanding contributions and verification of the requirements and admission conditions set forth in the Statute.

A member shall be exempt from paying past fees after three years; in this case, they must reapply for AMEI membership.

ART. 5 – DONATIONS AND LIBERAL CONTRIBUTIONS

5.1. AMEI may receive, from public or private entities, institutions, or companies, only liberal contributions or donations intended for its institutional activities.
For such donations, a receipt shall be issued specifying the purpose: “Voluntary contribution for the better organization of AMEI’s institutional initiatives.”

ART. 6 – LOSS OF MEMBERSHIP STATUS

6.1. Members cease to belong to the Association due to resignation, expulsion pursuant to the Statute, or death. Loss of membership is declared by resolution of the Board of Directors.

6.2. Expulsion is proposed by the Board of Directors, which must first obtain the opinion of the Board of Arbitrators, who shall hear the member’s defense.

The Board of Directors may suspend a Member. Following the suspension resolution, the member cannot exercise any right related to their membership status. If they are part of any governing body of the Association, they shall be immediately removed from office.

 The expulsion measure shall be adopted by the Board of Directors.

 6.3. In the event of an expulsion resolution, the Member may file an appeal with the Board of Directors within 60 days from the date of notification of the loss of membership status.

6.4. The reasons and information that led to the Member’s expulsion shall be retained for the period during which the Member may appeal, or for another justified period determined by the final decision of the Board of Directors.

6.5. Loss of membership does not entitle the Member to any refund of membership fees already paid.

ART. 7 – ORDINARY GENERAL ASSEMBLY

7.1. The convocation of the Members’ Assembly must be sent by the President of AMEI at least fifteen (15) days before the meeting, using the methods provided in the Statute.

This period may be shortened if the President deems there is a justified urgency. The notice of convocation must include the date, venue, and agenda of the meeting.

7.2. The President presides over the Assembly and presents the annual report describing the Association’s performance and future goals.

During the Assembly, the Treasurer presents the financial statement for the current year and the budget for the following year.

Subsequently, the report of the Board of Auditors, if appointed, is read.

7.3. The Members’ Assembly is not public. It includes all Members. A report of the proceedings is drafted by the National Secretary.

ART. 8 – NATIONAL ELECTIVE ASSEMBLY

8.1. The convocation of the National Elective Assembly must be sent by the National President of AMEI to all Members, in accordance with the methods provided in the Statute.

All Members who have the right to vote according to the Statute — Founding, Honorary, and Ordinary Members — and who are in good standing with the payment of membership fees, as provided for in Article 4 of the Statute, are entitled to vote.

8.2. At the beginning of the Assembly’s proceedings, a secretariat office shall be established, composed of the National Secretary and two members elected by the Assembly from among the Members, with the task of:

• Collecting nominations for national offices provided in Article 7 of the Statute;
• Acting as the ballot committee during secret voting.

8.3. All Ordinary Members who meet the following requirements may submit their candidacy:

1. Fulfillment of the requirements set forth in the Statute;
2. Expression of commitment to actively collaborate within the Association, assuming responsibilities at various levels, in compliance with the social purposes provided in the Statute.
   • Ordinary Members meeting the above requirements may submit electoral lists containing a number of candidates equal to the maximum number of members of the Board of Directors (10 members including the Secretary General, appointed by the candidate for President. If the Past President coincides with the candidate President, the total number of members shall be 11). Lists containing fewer or more candidates than the number required for the Board of Directors shall be considered invalid and not accepted.
Each list shall include, in numerical order, the name and surname of each candidate and the office for which they are standing. Candidacies outside electoral lists are not permitted.
   • Electoral lists must be submitted by the lead candidate through certified electronic mail (PEC) to AMEI’s certified address.
   • The lists must reach AMEI’s Secretariat at least sixty (60) days before the election date.

The Secretariat shall send all Members the list of submitted candidates together with the Assembly’s convocation notice. Any lists received after the aforementioned deadline shall be deemed invalid and not considered.

• The Board of Directors shall verify the eligibility of the candidates included in each submitted list.
If one or more candidates do not meet the eligibility requirements, AMEI shall promptly notify the lead candidate via certified email to allow the immediate replacement of the ineligible candidate. Failure to replace them shall invalidate the list due to non-compliance with the required number of candidates.
• AMEI shall prepare the list of eligible voters through a table indicating each member’s name, surname, and date of birth. Next to each name, there shall be space to record the identification document (to verify the voter’s identity) and to collect their signature confirming that they exercised their voting right.
• Each member may cast their vote exclusively by expressing one preference for a list. The electoral board is responsible for preparing and properly conducting the elections and distributing the ballots. The polling station must remain open for at least three (3) consecutive hours, supervised by its President and at least one scrutineer. After three (3) hours, the President orders the closing of the polls, allowing only those already present in the room to vote. All voting operations are recorded in a specific report listing all voters.
Once voting is concluded, the report is signed by the polling officers and kept by AMEI.
• Each voter receives a ballot listing all the validly submitted electoral lists, identified by the lead candidate’s name. The voter must mark their preference in the appropriate box. Any ballot containing signs or writings outside the designated area shall be annulled.
• The number of used and unused ballots is verified, as well as the number of voters based on signatures, which must correspond to the number of used ballots. Once counting is completed, the final results are announced to the Assembly, proclaiming the newly elected members of the governing bodies. The elections shall be valid provided that the quorum required for the Ordinary Assembly, as stated in Article 7 of the Statute, is reached.
• Le votazioni saranno valide purché sia raggiunto il quorum di validità dell’Assemblea Ordinaria, secondo l’articolo 7 dello Statuto

ART. 9 – REGIONAL OFFICES

9.1. AMEI is organized into regional or provincial offices.

9.2. The establishment of a regional office is decided by the Board of Directors upon proposal by at least one of its members or at the request of at least one Ordinary Member belonging to that region or autonomous province.

9.2. Regional offices are directed by a Regional President, elected by the Board of Directors, who in turn appoints a Regional Executive Committee (CDR) composed of the President, Vice President, and Secretary, and up to five (5) councilors. The CDR remains in office for three years.

The members of the Regional Executive Committee must be chosen among physician and dentist Members of that region, with at least one representative per professional category, if available among the Members.

9.3. The CDR, in agreement with the National Board of Directors, represents AMEI before regional institutions and entities. It is responsible for promoting the Association’s development through the coordination and organization of at least one annual scientific event at the regional or provincial level.

9.4. Regional offices finance their own activities.


Members recruited through regional offices must indicate their regional affiliation in the application and pay their membership fees, as provided in this Regulation, to the National Treasury. If the funds allocated to the regional office are not used by year-end, they revert to the National Treasury’s budget.

30% of the membership fees paid by members belonging to a regional office shall be available for regional cultural activities, subject to approval by the Board of Directors. The National Treasury covers regional expenses within the collected amount. Donations received by regional offices must also be transferred to the National Treasury and are likewise available to the regional office for its activities.

Accepted donations must come from organizations or entities whose activities comply with AMEI’s ethical principles.
Each regional office shall send the National Treasury a quarterly financial report and an annual budget plan for the following year by December 1.

9.5. The Regional President has the following duties:

• Appoint, convene, and chair the Regional Executive Committee;
• Promote and coordinate regional activities in line with the guidelines established by the Board of Directors and local needs;
• Present to the National Board of Directors, by December 1 of the previous year, the annual cultural program for approval;
• Attend the National Congress and Members’ Assembly representing their region or province;Attend at least once a year the coordination meetings of the regional offices when convened;
• Maintain constant relations with the National Board of Directors, other Regional Presidents, and the Scientific Committee;
• Sign the minutes of the Regional Executive Committee meetings;
• Maintain relations with regional health institutions, the regional federation of Medical and Dental Orders, universities, and other public or private bodies interested in Aesthetic Medicine;

Supervise, being responsible for, the Vice President’s financial management of the region according to the National Treasury’s guidelines;

• Implement the resolutions of the Regional Executive Committee.
• Implement the resolutions of the Regional Executive Committee.
• In case of absence, the President is replaced by the Vice President.


The President serves a three-year term.

Within their area of responsibility, they ensure compliance with this Regulation by institutional bodies and Members under their coordination.

Regarding data protection laws, they act as Data Processor pursuant to Article 4 of Legislative Decree 101/2018, in accordance with Article 21-bis and AMEI’s adopted privacy management system.

9.6. The Regional Vice President replaces the President in their absence and also:

• Assists the President in regional administration;
• Maintains accounting records in accordance with the National Treasury’s requirements; Prepares the annual financial report and budget and submits them to the Regional Executive Committee for approval;
• Sends the National Treasury a quarterly financial report within the first week of each quarter and the annual financial statement by December 31;
• Keeps the regional membership register updated and submits it to the National Treasury within the first week of each quarter.

The Regional Vice President serves a three-year term.

9.7. The Regional Secretary has the following duties:

• Oversees the implementation and execution of the region’s activities;
• Assists the President in managing the section’s scientific activities and in securing sponsorships;
• Drafts the minutes of the Regional Executive Committee meetings.

9.8. The National Board of Directors appoints, from among the members, a National Coordinator of Regional Offices. The Coordinator’s duties include:

• Supporting the establishment of new Regional Offices and assisting in initiating their activities;
• Monitoring the activities of regional offices;
• Consulting Regional Presidents quarterly;
• Convening and chairing an annual coordination meeting of regional activities, preferably during AMEI’s National Congress. The notice must be sent electronically at least fifteen (15) days before the meeting. If an in-person meeting is not possible, the meeting may be held online. The Coordinator serves a three-year term.

9.9. If the National President identifies serious irregularities in a Regional Executive Committee, or if a regional office becomes ungovernable, they may, with the majority opinion of the National Board of Directors, appoint a Regional Commissioner.

The Commissioner assumes all powers of the Regional President and the Regional Executive Committee for the duration of the appointment.

The Commissioner must convene, within four months of appointment, the Regional Executive Committee to elect a new Regional President, Vice President, and Regional Secretary. If elections cannot be held, the Commissioner may order the closure of the regional office.
The newly elected Regional President takes office immediately upon election, and the Commissioner must transfer all responsibilities within ten (10) days.

ART. 10 – THE SCIENTIFIC COMMITTEE

10.1. Once established, the Scientific Committee (SC) shall decide, by vote, the frequency of its meetings — which may also be held electronically — for the definition and implementation of the program approved by AMEI’s Board of Directors.

10.2. By November 30 of each year, the Scientific Committee shall meet to define the annual scientific program. During this meeting, each member shall present a yearly report of the activities carried out and proposals for research and editorial programs for the following year.

In addition to the members of the Scientific Committee, the following shall also participate by right — but without voting rights — in the annual meeting:

10.3. It is the duty of the Scientific President to manage and organize the activities of the Scientific Committee and to coordinate the work of the Heads of the Study Groups.

The Scientific President shall convene the Committee, either in full or by specific areas, to plan its activities in accordance with the directives and decisions of the Board of Directors.

The Scientific President may also propose the creation, dissolution, or merging of one or more areas; suggest the organization of single- or multi-area scientific events, possibly coinciding with national or local congress initiatives; and recommend to the Board of Directors initiatives concerning relationships and collaborations with other entities or associations.

The Scientific President shall prepare an annual report for the Board of Directors on the activities carried out by the Scientific Committee and the Regional Executive Committees.

To carry out their duties, the Scientific President may rely on one or more collaborators, appointed at their discretion, including individuals external to the Scientific Committee, chosen among AMEI members.

ART. 11 – AUDIOCONFERENCE

11.1. Meetings of AMEI’s boards and committees — including the Board of Directors, Scientific Committee, and Regional Committees — shall be considered valid even if held via teleconference or videoconference, provided that the rules regarding the proper convocation of those entitled to attend are respected.

ART. 12 – ACTIVITIES CARRIED OUT ON BEHALF OF AMEI

12.1 AMEI, upon decision of the National Board of Directors, may delegate wholly or partially the organization of congresses and training activities to institutions of high scientific and educational standing that are consistent with the Association’s statutory purposes.

12.2. AMEI may also carry out activities on behalf of entities or institutions that request them, subject to approval by the National Board of Directors.

ART. 13 – RULES FOR MEMBERS OF COLLEGIAL BODIES

13.1. Members of AMEI’s collegial bodies, during meetings of the body to which they belong, necessarily have access to various types of information — many of which may qualify as personal data — in order to properly perform their roles. They may also become aware of other information, such as personal opinions or intentions expressed by other participants in the meeting.

13.2. With regard to such information, the strictest confidentiality obligation applies. It is strictly prohibited to:

• Disclose or communicate such information to persons not present at the meeting in which it was obtained;
• Retain information or documents received from AMEI beyond the period strictly necessary to perform one’s function.

ART. 14 – USE OF THE AMEI LOGO AND SPONSORSHIPS

14.1. Any use of the Association’s logo or emblem must always be authorized by the National Presidency.

14.2. Regional Presidents, Ordinary Members, Founding Members, and Honorary Members may be authorized to use the Association’s emblem and logo under the following conditions:

• Is granted by the National Presidency to members who request it;
• Defines, case by case, the methods and limits of use.

1. Authorized Members may display the emblem and logo solely to demonstrate their membership in AMEI.
Any use of the emblem or logo for commercial or business purposes, either directly or indirectly, is strictly prohibited.
2. It is also forbidden to use the logo:

• On product catalogues;
• In advertisements;
• On invitations to events or initiatives not organized or sponsored by AMEI, or unrelated to the Association’s activities.

Any misuse — in addition to being prosecutable under law — may lead, at the discretion of the Board of Directors, to the withdrawal of authorization to use the logo and, in serious cases, to expulsion from the Association pursuant to Article 5.

• The AMEI logo may be granted by the President, with approval of the Board of Directors, as patronage for congresses, events, courses, conferences, scientific productions, or training activities — both national and international — that are of significant scientific, educational, or formative value and that aim to promote scientific advancement in the field.
Sponsorship is granted free of charge.
• AMEI may also grant sponsorship for:

1. Activities promoting and organizing, including through third parties, scientific research, study, and dissemination of issues related to Aesthetic Medicine;
2. Activities of training, education, and professional development in

Aesthetic Medicine or related biomedical fields;

1. Publication of journals, periodicals, books, and other editorial products, including digital,
2. audiovisual, or multimedia formats, concerning Aesthetic Medicine;
3. The study, development, and implementation of IT tools that improve the management and knowledge of Aesthetic Medicine;
4. The creation and management of databases, including for potential transfer to third parties.
   • To allow AMEI’s Board of Directors to examine sponsorship requests, applications must be received at least 60 days before the proposed date of the sponsored initiative.
   • The sponsorship request must be submitted to AMEI’s Secretariat (via the form available at www.ameitalia.it) and must include a preliminary draft and a copy of the promotional brochure. The request must specify:
a) The date and type of the event;

5. Thematic contents;

6. List of the scientific committee;

7. List of potential speakers;

8. List of other societies to which sponsorship has been requested;

9. Any sponsorships.

Incomplete or deficient requests cannot be considered.
Mentioning AMEI sponsorship in preliminary programs or flyers before receiving official approval is strictly prohibited. By signing the sponsorship request form, the applicant formally undertakes to comply with all applicable regulations governing congress and educational events, including those relating to Continuing Medical Education (ECM), ensuring pluralism and diversity of scientific opinions.

• The granting of AMEI sponsorship entitles the Association to an exhibition desk for the promotion of its scientific activities but does not imply any organizational or financial support for the event.
• The final program of the sponsored event must include the wording:
“Under the Patronage of AMEI – Italian Association of Aesthetic Medicine”,and must display the Association’s logo and website address.
A copy of the program (JPEG cover and PDF version) must be sent to AMEI’s Secretariat before the event date for publication on the Association’s website.
• AMEI’s Board of Directors reserves the right, at its sole discretion, to deny or revoke sponsorship and/or the use of its logo and name for events inconsistent with its institutional purposes or strategies, as set forth in the Statute and the Code of Ethics, or in cases where the sponsorship could create a conflict of interest
• The AMEI logo is the exclusive property of the Association. Any unauthorized or unlawful use is subject to legal action to protect the image and interests of AMEI.
• The AMEI logo is the exclusive property of the Association. Any unauthorized or unlawful use is subject to legal action to protect the image and interests of AMEI.
• AMEI also grants the designation “AMEI Approved” to cultural initiatives — even non-medical ones — provided they are aimed at promoting health.
Approval is granted, following the submission by two AMEI Members, of the cultural program and the CVs of organizers and speakers, upon a favorable vote of at least two-thirds (⅔) of the Board of Directors. Initiatives with purposes of personal promotion or product/brand marketing are excluded.

 

Milan, December 8, 2024